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Personal data is only stored if user database functionality is turned on. If user user database functionality is turned off, no personal data is stored. The below table describes what may be stored if database functionality is turned on.
| Field | Comment |
|---|---|
| User name | |
| User's first and last name | Two text fields |
| User's title | Configurable field |
| Email address | |
| Phone number | |
| Delivery address(es) | Address may be stored on user. If organisations function turned on, addresses of customer will replace addresses of user. |
| Billing address(es) | Address may be stored on user. If organisations function turned on, addresses of customer will replace addresses of user. |
| Customer organisation | If organisations function turned on, may point to a customer. |
| Reseller | May point to a reseller for the user. If organisations function turned on, customer's reseller will replace reseller of user. |
| Last login | Date time. |
| User disabled | Not allowed to sign in. |
| Last password change | Date time. |
| First login | Date time. |
| Terms and conditions | User has accepted terms and conditions. |
Customer data
If organisations function is turned on, the below information may be stored on organisations.
| Field | Comment |
|---|---|
| Customer name | Name of a company |
| Organisation number | Company's registered number, e.g. organisation number or tax number. |
| Customer number | Clients customer number. |
| Country | |
| Delivery address(es) | |
| Billing address(es) | |
| Phone number | |
| Fax | |
| Web address |
Order history
If Signifikant platform is configured to save orders and order history, placed orders and saved orders are stored. Each order will have a reference to the user placing or saving the order.
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The following functions exist to support managing personal data.
| Function | Description |
|---|---|
| Admin/Deactivate user | Administrator of Signifikant platform may deactivate users. A deactivated user will remain in the database and no information is deleted. |
| Admin/Delete user | Administrator of Signifikant platform may delete users. A selection of data may still remain, see below. |
| MyProfile/Delete | User may delete himself. A selection of data may still remain, see below. |
| MyProfile | User may see all data stored under MyProfile, except order history which is shown in a separate function. |
| MyOrders | User may see all orders stored under MyProfile, both placed orders and saved orders. |
Deleting user
If user or admin deletes user the following will happen:
Option 1: If user has accepted terms and conditions
- User will be deactivated.
- The following user data will be deleted: user's title, email address, phone number, delivery and billing addresses, last login, first login, password password, last password change.
- User's saved orders will be deleted if organisations function is turned off.
- User's placed orders will not be deleted.
- User's user name, name, company and reseller will not be deleted.
Option 2: If user has not accepted terms and conditions
- User will be deleted.
- User's saved orders will be deleted.
- User's placed orders will not be deleted.
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